PERFORMANCE IMPROVEMENT DIRECTION MILESTONES

Update on Council’s progress in achieving Performance Improvement Direction milestones – March 2021

The updated progress of five Asset Management Plans in development by Asset Management Engineer are estimated below:

  • Road Infrastructure:                      100 % (adopted at December 2020 Council Meeting)
  • Buildings:                                         100 % (adopted at December 2020 Council Meeting)
  • Hydraulic Infrastructure:             100 % (adopted at January 2021 Council Meeting)
  • Coastal Infrastructure:                  100 % (adopted at February 2021 Council Meeting)
  • Parks & Reserves:                           100 %  (adopted at March 2021 Council Meeting)

All 5 core business Assets Management Plans (AMP’s) have been completed and adopted by Council. Council has recently resourced suitably qualified people to ensure that Council meets its obligations and to provide best practice asset management practices in the future.

Glamorgan Spring Bay Council adopted it’s 10 year Long Term Financial Management Plan (LTFMP) at its March 2021 Ordinary Council Meeting. The 10 year LTFMP has been developed with Council’s key financial strategies at its core: moderate underlying surpluses, sufficient liquidity and cash flow, minimize debt, and asset renewal requirements being satisfactorily funded. There is a robust correlation between the LTFMP and the aforementioned 5 AMP’s.

As previously requested Council will need an extension beyond the 31st March PID deadline to complete the overall Strategic AMP. Much of the data collection work and long term financial analysis work to populate this Plan has been completed and it is expected to be finalized in late April/early May.

Greg Ingham, General Manager

 

Update on Council’s progress in achieving Performance Improvement Direction milestones – January 2021

The updated progress of five Asset Management Plans in development by Asset Management Engineer are estimated below:

  • Road Infrastructure:                      100 % (adopted at December 2020 Council Meeting)
  • Buildings:                                         100 % (adopted at December 2020 Council Meeting)
  • Hydraulic Infrastructure:              100 % (adopted at January 2021 Council Meeting)
  • Coastal Infrastructure:                  100 % (due to be adopted at February 2021 Council Meeting)
  • Parks & Reserves:                           75 %    (in progress)

The only aspect of the Performance Improvement Direction Council have not completed are the Long Term Financial Plan (LTFP) and the overarching Strategic Asset Management Plan (SAMP).

A draft LTFP was workshopped with Council in November 2020 with the intention of adopting the Plan at the February 2021 Council Meeting. However there have been delays with the financial auditors and therefore Council cannot confirm a completion date as of today, as further information comes to hand. Council remain on track to have the LTFP complete by 31 March 2021 PID deadline.

The SAMP will capture all assets not included in the five main AMP’s e.g. fleet and IT. Council may require a slight extension to the current March 2021 deadline for the SAMP.

As previously informed, Council adopted the Asset Management Policy in November 2020.

Greg Ingham, General Manager

 

Update on Council’s progress in achieving Performance Improvement Direction milestones – 24th November 2020

The updated progress of five Asset Management Plans in development by Asset Management Engineer are estimated below:

  • Road Infrastructure:                       80 % (endeavouring to complete prior to December 2020 Council Meeting)
  • Buildings:                                         100 % (due to be adopted at December 2020 Council Meeting)
  • Hydraulic Infrastructure:               45 %
  • Coastal Infrastructure:                   50 %
  • Parks & Reserves:                           40 %

Pitt & Sherry have completed their road, footpath, kerb and channel condition assessment and provided this information to Council, this information is informing the Road Infrastructure Asset Management Plan.

Council’s Surveyor/GIS Officer continues to obtain further on-site spatial information for stormwater drainage assets previously unaccounted for, allowing improvement to asset register and GIS information.

Council’s contract Hydraulic Engineer continues to update the draft Urban Stormwater Management Plan, focusing on problematic sites throughout the municipality. This information is also informing parts of the Hydraulic Infrastructure Asset Management Plan.

The overarching Strategic Asset Management Plan (SAMP) which covers all Council assets and uses information from the above plans, can only be completed once the above plans are finalised.

The draft Long Term Financial Plan (LTFP) has been presented to Council and work continues to inform the plan from the asset data. A Workshop will be held with Council early in the new year with the adoption of the LTFP expected in February/March 2021.

Greg Ingham, General Manager

 

Update on Council’s progress in achieving Performance Improvement Direction milestones – 29th October 2020

After workshopping and reviewing by Council, the Asset Management Policy was adopted at the 27th October 2020 Ordinary Meeting.

Pitt & Sherry have completed the on-site component of the condition assessment of all Council roads (sealed and unsealed), footpaths, and kerb and channel assets. Findings are to be incorporated into the Road Infrastructure Asset Management Plan.

The progress of five Asset Management Plans in development by Asset Management Engineer are estimated below:

  • Road Infrastructure:                       40 %
  • Hydraulic Infrastructure:               30 %
  • Buildings:                                          55 %
  • Coastal Infrastructure:                   35 %
  • Parks & Reserves:                            25 %

Council’s Stormwater Engineer (consultant) has developed a draft Stormwater Management Plan for the urban areas of the municipality, which is currently being revised. This information will also be used to further development the Hydraulic Infrastructure Asset Management Plan.

Council’s casual Surveyor/GIS Officer has commenced collecting spatial data as part of the update of stormwater drainage asset registers and GIS.

The Long Term Financial Plan is also being treated as a priority and this will link to and be informed by the new asset data. As with all AMPs/LTFPs assumptions will need to made with the remaining life of some assets. It is expected that a draft LTFP will be completed by mid-November and this will also be workshopped with Council prior to recommended adoption.

Greg Ingham, General Manager

 

Update on Council’s progress in achieving Performance Improvement Direction milestones.

Condition assessment and audit of Council assets is well underway:

  • Pitt & Sherry have been engaged to undertake the condition assessment of Council’s road, footpath, kerb & channel assets. Which is starting on the ground this week.
  • Council have engaged a Stormwater Engineer to review Council’s stormwater and drainage assets, develop the Stormwater Management Plan and develop plans to address urgent stormwater issues.
  • Council have had the playgrounds independently inspected and assessed.

Council have engaged an Asset Management Engineer for 6 months to work on bringing all the plans and data together into the Long Term Asset Management Plan. Council have also employed a casual Surveyor to assist with collecting data and updating our GIS system, he will be working closely with the Asset Management Engineer and the Stormwater Consultant.

Council’s Asset Management Policy is currently being drafted and should be ready to be reviewed by Council by 30 September.

Marissa Walters, Acting General Manager